Effective date: 02.05.2024
Getmany Software LLC (“we”) welcomes you! We respect your privacy.
In this Privacy Policy (“Policy”), we would like to inform you how we collect, process, and use your personal data when you interact with our website https://getmany.io (“Website”) and the Getmany service (“Platform”).
Please take a look at the “DEFINITIONS” used in this Policy to understand the content fully.
This Policy has been established to inform you about our commitment to compliance with the EU GDPR. We also included specific details regarding US privacy laws and regulations (CCPA, CPRA, VCDPA, CPA, CTDPA and UCPA) regarding the data subject rights of California, Virginia, Colorado, Connecticut and Utah residents.
You can learn more about how we use cookies in our Cookie Policy.
Getmany Software LLC is a company incorporated in the State of Wyoming, United States of America, with the registration number 35-2841890.
When processing your personal data as outlined in this Privacy Policy, we can play different roles under the GDPR. We may act as a controller under the GDPR, but we may process personal data provided by the Client and act as the data processor. Such data can include third-party names and surnames, photos, job and experience information and other information that the respective data controller may provide us.
You can be a Website Visitor, Demo Requester, Client, or Freelancer:
As a data controller, we collect your personal data when you:
The Company may also receive third-party data from our Client. We process this data only on behalf of the Client, according to their instructions and in accordance with the Data Processing Addendum (DPA) concluded between us and the Client.
Providing your contact details for payment and transaction information is necessary to enter into or perform a contract with you in the meaning of the GDPR.
We may collect and process four basic types of information about you in connection with our services: client data, website visitor data, demo requester data, and freelancer data, which relate to clients, website visitors, demo requesters, and freelancers respectively. In particular, we collect:
| Type of data | Description | Collected personal data | Data subject |
|---|---|---|---|
| (a) Cookies Information | We may use cookies on our Website for analytics and marketing activities, to remember your preferences, to ensure the functionality of our Website, and for other purposes. | We may collect usage information (pages you have viewed on our Website or Platform and other information regarding your use of the Website or Platform) for analytics purposes. We may also use marketing, preferences and necessary cookies. To learn more about our use of cookies, please read our Cookie Policy. | Website Visitor, Demo Requester, Client |
| (b) Automatically Collected Information | We may automatically collect and process some information about you and your device when you access our Website or Platform (for example, through server logs or other similar technologies). | This information may include the domain name and IP address of your device, the type of browser you are using, technical information, geographical location, and information about your visit to our Website or Platform (length of visit, page response time, navigation paths, as well as information about the timing, frequency, and pattern of your service use, etc.). | Website Visitor, Demo Requester, Client |
| (c) Contact Information | When you contact us via email, social media accounts, or other available means of communication, we may collect and process some information about you. You can also voluntarily leave your personal data in the Collaboration Form and Affiliate Partner Form on the Website for consideration and future cooperation with us. | It may include your name and surname (and/or nickname), email address, and other information contained in an email or message on social media that you decide to share with us. When you leave your personal data in the collaboration form and affiliate partner form on the Website, you can share your name and surname, email address, and any other details you provide to us via available contact options. | Website Visitor, Demo Requester |
| (d) Demo Request Information | When you fill out the “Get Demo Form” on the Website, we may collect some information about you. We may process this information to promote our products and services, demonstrate the demo of our service and communicate with potential clients. | It may include your name and surname, Telegram login, size of your agency, and URL to the Demo Requester’s website or agency profile. It may also include any information contained in communications between us. | Demo Requester |
| (e) Registration Information | We may collect and process your information when you register an account on our Platform. We may use this information to manage our relationships with clients, communicate with them, keep records of those communications, and promote our services. | It may include your email, name, surname and photo (as an avatar). It may also include any information contained in communications between us. | Client |
| (f) Authentication Token Information | We may collect and process some information when you sign up with your Google account to our Platform. | We may process your Google Account information. | Client |
| (g) Team Members‘ Information | When you register an account on our Platform and use our services, we may collect and process some information about your team members. | It may include information about your team members (their emails, names and surnames, and positions), | Client |
| (h) Connected Accounts Information | When you connect other services to your account on our Platform, we may collect and process some personal data. | It may include information about your connected accounts for lead replies, invitations for job notifications, critical and important alerts and/or connected accounts for job stream notifications (Slack, Telegram, WhatsApp, Hubspot). | Client |
| (i) Transactions and Payment Information | If you order services from us, you will need to provide certain personal details, including payment information, so that the order can be fulfilled. To obtain payment from you, we will use or direct you to a third-party payment processor who will collect this information from you and process your payment. Please note that a third-party payment processor is responsible for all collection, processing, and storage of your financial information, and we do not have direct access to or possession of your payment card information or banking information. | The payment card information, including the card number, card expiration date, and CVC code, and when cancelling the subscription – the reasons for cancelling. | Client |
| (j) Freelancer Information | We may process third-party personal data on behalf of the Client under the DPA between the Client and us. | It may include the data subject’s name and surname, photo, job and experience information and other information the Client may provide to the Company. | Freelancer |
We may collect and process four basic types of information about you in connection with our services: client data, website visitor data, demo requester data, and freelancer data, which relate to clients, website visitors, demo requesters, and freelancers respectively. In particular, we collect:
We process your personal data in accordance with the GDPR. The GDPR provides an exhaustive list of lawful bases for processing. We rely only on four of them:
We process the personal data you choose to provide us with your consent. You may withdraw your consent at any time.
Please remember that the withdrawal of consent does NOT automatically mean that the processing before the withdrawal is considered unlawful. You may withdraw your consent by sending us an email at [email protected].
We process your personal data to protect our legitimate interests, such as:
We only collect and use the data necessary to achieve these purposes and do not override your fundamental rights and freedoms.
When you provide us with personal data to purchase our services, this can be considered as a request to form a contract or to perform a contract between you and us.
We process your personal data to fulfil our legal obligations, such as complying with tax or regulatory requirements.
In case you send us a request to exercise your rights under the GDPR, we may ask you for some personal data we already have to identify you and comply with the applicable law.
When acting as a data controller, we use your personal data for the purposes listed in the table below, where we also detail the type of personal data processed and the legal bases we rely on to do so.
| Purpose of processing | Type of personal data | Legal grounds | Third parties recipients | Source |
|---|---|---|---|---|
| Provision of Demo | (d) Demo Request Information | Performance of a contract (Article 6(1)(b)) | Typeform Amazon Web Services MongoDB Atlas Clerk Contractors | Demo Requester |
| Account Registration | (e) Registration Information (f) Authentication Token Information (b) Automatically Collected Information | Performance of a contract (Article 6(1)(b)) | Amazon Web Services MongoDB Atlas Clerk Google Accounts Contractors | Client |
| Account Maintenance | (b) Automatically Collected Information (e) Registration Information (f) Authentication Token Information (g) Team Members‘ Information (h) Connected Accounts Information | Performance of a contract (Article 6(1)(b)) | Amazon Web Services MongoDB Atlas Clerk Google Accounts Slack Telegram WhatsApp Hubspot Contractors | Client |
| Processing of payments | (e) Registration Information (e) Transactions and Payment Information | Performance of a contract (Article 6(1)(b)) | Stripe Buy Me a Coffee Cash App Pay Google Pay Contractors | Client |
| Communication with Clients, Website Visitors and Demo Requesters (including responding to queries and requests, customer support, investigating complaints and assisting with the service functionality, and other notifications) | (d) Demo Request Information (e) Registration Information (b) Automatically Collected Information (c) Contact Information | Performance of a contract (Article 6(1)(b)) Your consent (Article 6(1)(a)) | Telegram Slack WhatsApp Hubspot Contractors | Client Website Visitor Demo Requester |
| Analytics & Development of the Website and the Platform | (a) Cookies Information (e) Registration Information (b) Automatically Collected Information (c) Contact Information | Your consent (Article 6(1)(a)) Our legitimate interest (Article 6(1)(f)) | Google Analytics Contractors | Client Demo Requester Website Visitor |
| Marketing activities | (a) Cookies Information (c) Contact Information (d) Demo Request Information (e) Registration Information | Your consent (Article 6(1)(a)) | SendGrid Contractors | Client Demo Requester Website Visitor |
| Security and fraud prevention | (a) Cookies Information (b) Automatically Collected Information (d) Demo Request Information (e) Registration Information (i) Transactions and Payment Information | Our legitimate interest (Article 6(1)(f)) | Amazon Web Services MongoDB Atlas Clerk Stripe Contractors | Client Demo Requester Website Visitor |
| Legal Compliance | (a) Cookies Information (b) Automatically Collected Information (c) Contact Information (d) Demo Request Information (e) Registration Information (f) Authentication Token Information (g) Team Members‘ Information (h) Connected Accounts Information (i) Transactions and Payment Information | Legal obligation (Article 6(1)(c)) | Typeform Google Pay Google Accounts Google Analytics Slack Telegram HubSpot WhatsApp Buy me a coffee Amazon Web Services MongoDB Atlas Clerk Cash App Stripe SendGrid Contractors | Website Visitor Demo Requester Client |
When providing our services, we may also process certain personal data as a data processor at the request and pursuant to the instructions given by the Client (data controller in that case).
When you, as a Client, provide us with third-party data, the Data Processing Addendum (DPA) shall be applicable to you. In such a case, we may process the following personal data:
| Purpose of processing | Type of personal data | Legal grounds | Third parties recipients | Source |
|---|---|---|---|---|
| Provision of Services | (j) Freelancer Information | Performance of a contract (Article 6(1)(b)) | Amazon Web Services MongoDB Atlas Clerk Contractors | Client |
We may share your personal data as a data controller with other sole controllers and data processors.
We may share your personal data with our contractors to the extent necessary to provide services, technical and customer support. We may share your personal data with data processors who act on our behalf according to our instructions (“service providers”) to manage risks and deliver services effectively.
In particular, we may share and disclose your personal data to our service providers:
As part of our business operations, we may engage various specialists who may receive your personal data, including technical, sales, legal and marketing professionals, to provide you with better client service and ensure the accuracy and transparency of our business. Collectively, these specialists and partner websites are referred to as Contractors.
We enable you to connect other services to your account on our Platform, particularly Slack, Telegram, WhatsApp, and Hubspot.
We do not share your personal data directly with these companies. By enabling third-party integration, you potentially allow the third-party platform to access your data and transfer your data between us and these third parties. We highly recommend reviewing the privacy practices implemented by the third-party services before enabling any integrations with them.
This Privacy Policy applies only to this Website and our Platform. We strongly recommend you review the privacy documents of any websites you may reach by following the hyperlinks presented on our Website or Platform. We have no control over other websites' content and data practices and are not responsible for their actions.
We manage our official pages on various social media, particularly Instagram, Facebook, and LinkedIn. We may collect the information for marketing purposes when you interact with us via our social media accounts by following our official pages, posting comments, or reacting to our content. We also may communicate with you through messengers such as Whatsapp and Telegram.
When you contact us via our social media accounts for assistance or leave us feedback regarding the provision of services, we can collect this information for further communication purposes. You can find a detailed description of the personal information that we may collect from you above in the “USE OF YOUR PERSONAL DATA” section of this Policy.
Please note that we are not responsible for social media or messengers' data practices and advise checking their privacy documents regarding the collection of your personal data on their side.
We may transfer your personal data to countries outside the European Union (EU) and the European Economic Area (EEA) that are not deemed to provide an adequate level of data protection under Article 45 of the GDPR (adequacy decision).
In such cases, we will ensure that appropriate safeguards are implemented in accordance with the GDPR to protect your personal data, in particular, the standard contractual clauses adopted by the European Commission.
We take additional technical and organizational measures when transferring data outside the EU and the EEA, such as assessing the reliability and personal data protection practices of the service provider, promptly responding to any threats to confidentiality, integrity, and availability of personal data, and conducting Transfer Impact Assessments (TIA) when necessary, etc.
Where possible, we always enter into Data Processing Agreements (DPAs) and Non-Disclosure Agreements (NDAs) with these third parties to ensure that your personal data is adequately protected.
As a data controller, we store and process your personal data until we do not need it for any of the purposes defined in this Privacy Policy unless a longer retention period is required or expressly permitted by law.
We store Registration Information for the entire period when the client uses our services and no longer than 6 months after the deactivation of your account.
We store Cookie Information for the period specified in our Cookie Policy.
We may not delete or anonymize your data if we are required to retain it to comply with the law or legal process. You may contact us at [email protected] to exercise your right to erasure.
We have implemented appropriate organizational, technical, administrative, and physical security measures to ensure the ongoing confidentiality, integrity, availability, and resiliency of systems and services that process personal information and will restore the availability and access to information on time in case of a physical or technical incident.
In particular, we have implemented various technical security measures to protect your data, including encryption algorithms, data backups, and VPN. Our databases are available only via an internal private network. Additionally, we care about implementing organizational security measures such as limited access on a need-to-know basis.
We do not knowingly collect personal data from persons under 16. By providing us with your personal data, you confirm that you are at least 16 years old and, according to the law of your country, you have all rights to consent to the processing of your personal data.
If you have any reason to believe that a child under 16 has provided his/her personal data to us, please contact us at [email protected].
You may exercise the following rights by submitting a data subject request at [email protected].
Please note that we may need to confirm your identity to process your requests to exercise your rights under the GDPR. Thus, we may not be able to satisfy your request if you do not provide us with sufficient detail to allow us to verify your identity and respond to your request.
| Right under the GDPR | Description | How to exercise it |
|---|---|---|
| Right to withdraw consent (Art. 7) | You can withdraw your consent for data processing at any time. | You can submit a request. |
| Right to be informed (Art. 13, 14) | You have the right to be informed about the collection and use of your personal data. | All information about our collection and use of your personal data is described in this Privacy Policy, the Cookies Policy, and the Terms of Use. |
| Right of Access (Art. 15) | You have the right to confirm whether your personal data is being processed by us and access such data, along with specific information. | You can submit a request. |
| Right to rectification (Art. 16) | You have the right to correct inaccurate personal data about you and to have incomplete personal data completed. | You can submit a request. |
| Right to erasure (‘right to be forgotten’) (Art.17) | You have the right to have your personal data deleted without undue delay where one of the following grounds applies:
| You can submit a request. |
| Right to restriction of processing (Art. 18) | You can limit the way in which we use your data where one of the following applies:
| You can submit a request. Where processing has been restricted on this basis, we may continue to store your personal data. However, we will only otherwise process it:
|
| Right to data portability (Art. 20) | You have the right to receive your personal data in a structured, commonly accepted, and machine-readable format and have the right to request that we transmit this data directly to another controller to the extent that the legal basis for our processing of your personal data is your consent or performance of a contract and the processing is carried out by automated means. | You can submit a request. |
| Right to object (Art. 21) | You have the right to object to our processing of your personal data at any time to the extent that the processing is based on point (e) or (f) of Article 6(1), including profiling based on those provisions. Also, you have the right to object to our processing of your personal data for direct marketing purposes (including profiling). | You can submit a request. |
| Right not to be subject to a decision based solely on automated processing, including profiling (Art. 22) | This right restricts us from making solely automated decisions, including those based on profiling, which produce legal or other significant effects for data subjects. | We DO NOT use automated decision-making and profiling. |
| Right to lodge a complaint (Art. 77) | You have the right to lodge a complaint with the supervisory authority if you believe that the processing of your personal data violates the requirements of the GDPR. | You can submit the complaint in the EU member state of your place of habitual residence or to the data protection authority stated in this Privacy Policy. |
| Right to compensation (Art. 82) | Any person who has suffered material or moral damage as a result of a violation of GDPR requirements has the right to receive compensation from the controller or processor for the caused damage. | Court proceedings for exercising the right to receive compensation shall be brought before the courts competent under the law of the EU Member State referred to in Article 79(2). |
We encourage you to contact us initially with any concerns you may have regarding the processing of your personal data.
You may use the following email to address your concerns: [email protected].
In some cases, you have the right to lodge a complaint about our use of your personal data with a data protection authority. For more information, please contact your national data protection authority. We will cooperate with the appropriate governmental authorities to resolve any privacy-related complaints that cannot be amicably resolved between you and us. You can find a full list of EU supervisory authorities through this link.
The table below provides general descriptions of the US residents' privacy rights established by:
Please note some states do not have their own privacy laws. The rights of residents of such states are governed by U.S. federal law.
The terms used in this section of the Policy are taken from the GDPR, considering the definitions established in the CCPA, CPRA, VCDPA, CPA, CTDPA and UCPA.
You may exercise the following rights by submitting a request at [email protected].
Please note that we may need to confirm your identity to process your requests to exercise your rights. Thus, we may not be able to satisfy your request if you do not provide us with sufficient detail to allow us to verify your identity and respond to your request.
| Right | Description | US laws |
|---|---|---|
| Right to know | You can request information about what personal information we collect about you and how it is used and shared. | California (CCPA&CPRA) Utah (UCPA) Virginia (VCDPA) Colorado (CPA) Connecticut (CTDPA) |
| Right to access | You can request access to the collected personal information. | California (CCPA&CPRA) Utah (UCPA) Virginia (VCDPA) Colorado (CPA) Connecticut (CTDPA) |
| Right to correct | You can request us to correct the inaccurate personal information about you. | California (CCPA&CPRA) Virginia (VCDPA) Colorado (CPA) Connecticut (CTDPA) |
| Right to delete | You can request us to delete the personal information that we have collected from you. | California (CCPA&CPRA) Utah (UCPA) Virginia (VCDPA) Colorado (CPA) Connecticut (CTDPA) |
| Right to data portability | You can request obtaining a copy of your personal data that you previously provided to us in a portable and, to the extent technically feasible, readily usable format. | California (CCPA&CPRA) Utah (UCPA) Virginia (VCDPA) Colorado (CPA) Connecticut (CTDPA) |
| Right to opt out of the sale | You can request opting out of the processing of personal data for the sale of personal information. We neither sell your personal information to anyone nor use your data as a business model. | California (CCPA&CPRA) Utah (UCPA) Virginia (VCDPA) Colorado (CPA) Connecticut (CTDPA) |
| Right to opt out of sharing | You may request to stop sharing your personal information. | California (CCPA&CPRA) |
| Right to opt out of targeting ads | You can request opting out of the processing of personal data for targeted advertising. | Utah (UCPA) Virginia (VCDPA) Colorado (CPA) Connecticut (CTDPA) |
| Right to opt out of profiling | You can request opting out of the processing of personal data for profiling in furtherance of decisions that produce legal or similarly significant effects concerning the consumer. | California (CCPA&CPRA) Virginia (VCDPA) Colorado (CPA) Connecticut (CTDPA) |
| Right to initiate a private cause of action for data breaches | The right to bring an individual cause of action or a class action if nonencrypted or nonredacted personal information is subject to unauthorized access and exfiltration, theft or disclosure as a result of the business’s violation of the duty to implement and maintain reasonable security procedures and practices appropriate to the nature of the information. | California (CCPA&CPRA) |
| Right to non-discrimination | Right to be free from discrimination relating to the exercise of any of your privacy rights. | California (CCPA&CPRA) Utah (UCPA) Virginia (VCDPA) Colorado (CPA) Connecticut (CTDPA) |
| Right to limit the use and disclosure of sensitive personal information | This right allows you to limit the use and disclosure of your sensitive personal information by the company. We don’t intentionally collect any sensitive personal information about you. | California (CCPA&CPRA) |
You can find a detailed description of the personal information that we may collect from you above in the “DATA COLLECTION” section of this Policy.
The purposes of the collection and/or use of personal information are stated in the “USE OF YOUR PERSONAL DATA” section of this Policy.
You can review the categories of third parties with whom we may share your personal information in the “DATA SHARING AND DISCLOSURE” section of this Policy.
If you have any complaints regarding our processing of your personal data, please contact us using the contact details provided below. If you are not satisfied with our response to your complaint, depending on the place of your residence, you may have the right to appeal our decision by contacting us or lodge your complaint with your local data protection authority.
We may periodically update this Policy to reflect new updates, technologies, legal requirements, or for other reasons. Any changes will be communicated by posting a revised version of the Policy on our Website. Such changes will be effective immediately upon posting them.
We encourage you to review this Policy periodically. Your continued use of our Website and Platform after the revised Policy has become effective constitutes your acceptance of the new terms of the Privacy Policy. If the modifications materially alter your rights or obligations hereunder, we will make reasonable efforts to notify you of the change.
For questions regarding the processing of your personal data, please contact us:
Getmany Software LLC
We use the following definitions in this Privacy Policy: